Effective June 4, Payroll will be temporarily located at the Bond Meeting Room, in Bond Memorial Hall. We will remain there through December 2024 whilst construction is completed at our regular offices, 101 S. Chester Road,
If you would like to meet in person, our drop in days are Tuesday and Thursday between 9am and 4pm. If you would like to meet outside of this time, please email payroll@swarthmore.edu with your availability and we will respond within one business day.
We will be working remotely outside of our drop-in schedule, and you can call us at 610-328-8677 Mon-Fri 8:30am-Noon & 1pm-4:30pm, or email payroll@swarthmore.edu
2023 W2 Tax Forms
Visit our 2023 W2 page for more information.
Paydays
Non-Exempt Staff: The College pays all non-exempt staff on a bi-weekly basis. Please see this complete list of workweeks and paydays.
Exempt Staff: Exempt Staff and faculty are paid on the 15th of each month for work performed between the 1st and the 30th of that month.
Receiving your Paycheck
As a condition of employment, College employees receive their pay via direct deposit. To set up Direct Deposit, submit a Direct Deposit Authorization Agreement [pdf] to the Payroll Office. Once set up, you can access your direct deposit information via mySwarthmore.
Deductions from your Paycheck
Swarthmore deducts all appropriate federal, state, and local income taxes. In addition, you may choose to have deductions taken from your paycheck for a number of things, such as health care premiums, retirement contributions, computer loans or transit benefits. Swarthmore has the right to deduct money from your paycheck for obligations owed to the College or others, such as unpaid fines for Swarthmore traffic violations, returned checks, and legally imposed levies and garnishments made against your salary. If you have any questions about garnishments and levies, contact the Payroll Department.
You should review each paycheck or deposit notice. If you believe there is an error, or if you have a question about your pay or deductions, bring it to the department's attention immediately.
Hourly Staff
TIME RECORDS
Your department is required by the Federal Fair Labor Standards Act (FLSA) to keep accurate records of and pay you for the time you actually work. If at any time you believe your paycheck does not correctly reflect the time you worked and reported, let your supervisor know immediately.
OVERTIME
Non exempt hourly staff : Paid 1-½ times their regular rate of pay for all hours worked over 40 in a work week. Hours worked include holiday, vacation and sick.
Exempt staff: Paid on a salaried basis and do not receive additional pay for hours worked beyond 40 in a work week.
