Incomplete Request Form
This form is used by students to request for an incomplete grade for a course.
According to faculty regulations in Section 8 of the Swarthmore Catalog, a grade of Incomplete may be assigned with the permission of the instructor and the Registrar, only if circumstances beyond the student’s control preclude the completion of all work by the end of the examination period. See full regulation below. This form must be submitted by the last day of final exams by students who wish to receive a grade of Incomplete. Students who receive two or more incompletes in a given semester may be placed on Academic Warning by the Committee on Academic Requirements (see the Student Handbook for more information.) Please complete a new form for any revision of the deadline. A copy of the form will be sent to the student, professor and dean.
According to faculty regulations, a grade of Incomplete may be assigned with the permission of the instructor and the Registrar, only if circumstances beyond the student’s control preclude the completion of all work by the end of the examination period. See full regulation below. This form must be submitted by the last day of final exams by students who wish to receive a grade of Incomplete. Students who receive two or more incompletes in a given semester may be placed on Academic Warning by the Committee on Academic Requirements (see the Student Handbook for more information.) Please complete a new form for any revision of the deadline. A copy of the form will be sent to the student, professor and dean.
Regulation
Suggested student deadline to submit work: 1 week into the next semester. Warnings:
- Eligibility to return to Swarthmore: Students requesting more than one INC may be required by the Committee on Academic Requirements to finish their INCs in order to resume their studies. The normal submission deadline is January 5 for Fall INCs and July 1 for Spring INCs.
- Eligibility to study abroad: Students will jeopardize their ability to participate in study abroad as part of the Swarthmore Semester/Academic Year Program with incompletes as part of their academic record. In these cases the deadline for completion of student work will be determined by the Dean's Office in cooperation with the involved faculty member and Off-Campus Study.
Once approved by the instructor, it takes the Registrar's Office one business day to process the request.
The faculty regulation concerning Incompletes, in section 8 of the Swarthmore Catalog, is as follows: Inc. means that a student’s work is incomplete with respect to specific assignments or examinations. The faculty has voted that a student’s final grade in a course should incorporate a zero for any part of the course not completed by the date of the final examination, or the end of the examination period. However, if circumstances beyond the student’s control (e.g. illness, family emergency) preclude the completion of the work by this date, a grade of Incomplete (Inc.) may be assigned with the permission of the faculty instructor and the registrar. Note that "having too much work to do" is not, in fairness to other students, considered a circumstance beyond the student’s control. The form for the purpose of requesting an Incomplete must be filled out by the student and signed by the faculty instructor no later than the last day of final examinations. In such cases incomplete work must normally be made up and graded and the final grade recorded within five weeks after the start of the following term. Except by special permission of the registrar and the faculty instructor, all grades of Inc still outstanding after that date will be replaced on the student’s permanent record by NC (no credit). Waiver of this provision by special permission shall in no case extend beyond one year from the time the Inc. grade was incurred.
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Instructions:
- Choose the course from the dropdown next to “Course”
- Enter the due date
- Indicate if part of a study abroad plan
- Explain why an incomplete grade is being requested
