Chrome River Invoice is one of two Chrome River modules (along with Expense). Invoice is an application to automate the accounts payable process designed to improve accuracy and visibility, obtain more timely vendor payments, eliminate "paper shuffling," and provide an electronic document repository for invoice payments.
HOW TOs:
Create a Temporary
Vendor
Go to How To: Create - Create an Invoice - Direct Pay. In Step 3 of – select the
icon for the drop down list to appear
Click “+ Create Temporary Vendor” at the top of the list
Attach the vendor's W-9 to the invoice
Complete the remaining steps of invoice creation
Address
Click “+ Create Temporary Address”
Filled out required information
Complete remaining steps of invoice creation
Tracking an invoice
Recently submitted:
Select "Recently Submitted" in your navigation bar or "Submitted in the Last 90 Days" on your dashboard
Select the invoice in your recently submitted list
Click on the “Tracking” button above the invoice to show steps needed for approvals
If Invoice is through approvals and processed in Banner, you will see the Banner document number in the Comments pane
Specific Date Range:
Click "Inquiry" in your navigation bar
Click "Invoice"
Click "My Invoices"
Change date ranges according to your preferred search
When should I submit a payment request to Chrome River Invoice?
If you have a payment due to any third party (not a current student, faculty or staff member of the College)
That includes:
Payments to vendors
Honorarium
Reimbursement of expenses to vendors
Stipends to former students
What if my vendor is not listed in the Vendor Name drop down?
Follow the steps in How To Create a Temporary Vendor.
What if the vendor remit address is not in the vendor address drop down?
Follow the steps in How To Create a Temporary Vendor Address.
Can I have Vendors send invoices directly to Chrome River?
No, vendor cannot have Chrome River accounts as they do not have Purchasing Access in Banner Finance
How do I submit Credit Memos?
Credit Memos should be sent to the Business Office. They cannot be entered into Chrome River Invoice.
Can I create multiple invoices at one time?
Yes, each invoice should be in PDF format and can be emailed to swarthmore.edu-vision@invoice.ca1.chromeriver.com as an attachment. Chrome River Invoice will create a draft for each PDF in the email.
I do not have the Chrome River Invoice ribbon when I log in. What do I do?
Employees that have Purchasing Access in Banner Finance and have attended Chrome River Invoice training will be given access to the Chrome River Invoice ribbon. If you have Purchasing Access and have attended training but still do not have the ribbon, please contact, Carrie DiEnna. (link to contact information)
Where does the invoice go after created?
Under $10k => Accountings Payable for processing
Between $10k and $50k => Financial Manager of the Fund/Org combination
Between $50k and $250k => President’s Staff of the Fund/Org combination
Greater than $250k => VP for Finance and Administration
